Das Werkstattsystem
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Features for auto repair shops

Everything between intake and invoice

A job starts at the counter and carries through: appointment, resources, parts, tracked time, quality control and finally the invoice. No switching programs, no second entry.

One job, one thread

Vehicle, customer, labour and parts hang off the same job. What happens in the bay shows up in the office without anyone transferring it.

Planning without paper

Lifts, mechanics and appointments in one view. Who works on what and when is a question for the system, not the foreman.

Stock that keeps up

Parts demand comes from the job, stock drops when they are fitted, and what is missing surfaces before the car is on the lift.

How it works

Three steps. One flow.

From online contact to a finished job — without a second tool and without retyping.

  1. Request

    Customer books online

    Concern, preferred time and vehicle data land in the system — not in inbox chaos.

    Brakes · Golf VII Website · today 09:30

  2. Shop floor

    Work on the lift

    Job, bay, parts need and time tracking sit in one place.

    WO-1042 · In progress Lift B1 · Alex

  3. Done

    Close with a quality check

    Checklist, history and status — clear before the car leaves the yard.

    Job completed Quality checked · history saved

From the shop floor

Not just bookings — the whole workshop

What customers start online lands where your team works: on the job, in the calendar, in stock and at the quality check.

One job. The whole shop floor.

Vehicle, customer, work steps, parts, estimate, time tracking, quality and invoice stay connected in one job.

  • Plan work with lifts or diagnostics
  • Estimate directly on the job
  • Start/stop time tracking per step
  • Close only after the quality check
  • Invoice as PDF or e-invoice straight from the job

Website & online booking

Your workshop site with services and a booking button — plus requests you confirm on purpose.

  • Website with services, gallery, reviews and hours
  • Booking requests with concern and vehicle data
  • Booking on your existing company website
  • Free address on *.werkstattsystem.com

Customer portal with login

Regulars and fleets see appointments, history and vehicles themselves — without calls or email ping-pong.

  • Login for private and business customers
  • See jobs and appointments in the portal
  • Multiple vehicles per customer
  • Start new requests from the portal

Vehicles, stock & parking

Plates and status meet parts stock, tire storage and yard spaces — without Excel on the side.

  • Vehicles with history and status
  • Stock with minimum levels
  • Tire storage with DOT and location
  • Parking spaces for the yard
What you get

Four areas. One system.

Website, shop floor, stock and team work together — instead of five separate tools. Exact scope is in the plans.

Website and bookings

Your own site, online requests and customer portal — without an extra booking tool.

Workshop website
Services, team, gallery, reviews and hours — with a clear booking button.
Online booking & requests
Customers book concerns and times; you decide what gets confirmed.
Customer portal
Login, history and appointments — for regulars and fleets.
Opening hours & holidays
Regular hours and holidays control what is bookable online.
Services
Maintain services, duration and prices for website and booking.
Booking on your website
Embed and customer links for your existing company site.
Address & domain
Start free on *.werkstattsystem.com — custom domain on request.

Jobs on the shop floor

Job, time, defects and quality check in one place — from intake to done.

Work orders
Work steps, parts need, status and history on one work surface.
Estimate
Line items and totals directly on the job.
Invoices & e-invoicing
GoBD-compliant with sequential numbers, PDF and XRechnung — straight from the job.
Time tracking
Start/stop per work step — without a separate stopwatch.
Defect reports
Findings and urgency documented on the job.
Quality control
Checklists before the job is truly done.
Lifts & bays
Lifts, diagnostics, wash bay and more — planned on the job.
Appointment calendar
Workshop appointments and requests at a glance.

Cars, parts and yard

Vehicles, stock and parking spaces on the job — not in Excel.

Vehicle management
Plate, VIN, mileage and history on the customer.
Customer management
Private and business customers with contacts, notes and vehicles.
Parts stock
Stock, minimum levels and needs directly on the job.
Tire storage
Sets with size, DOT and storage location.
Depots & parking
Yard and storage spaces so cars are not “somewhere”.
Vehicle groups
Groups and assignments for fleet and workshop.

Staff and locations

More people or a second branch? The system grows with you.

Staff & absences
Team, leave and responsibilities for daily work.
Staff portal
Team access to calendar and requests — without a full admin account.
Multiple locations
Manage branches separately and grow.
Gallery
Show work and the shop on the website.
Customer reviews
Make reviews visible on the website.

Workshop software that brings customers.

Demo and access run through SavePaper.work — the platform behind Werkstattsystem.